Terms & Conditions
Thank you for your order. This form outlines the Services, prices, terms and conditions related to the contract. Please ensure you agree with all the details before submitting your order. By entering your details you are confirming your acceptance and therefore are accepting the terms and conditions within this contract.
Please ensure that you have read and fully understood the below terms and conditions before confirming your acceptance of this contract. Druid Media Limited (‘Druid’) will not allow you to exhibit at the Event until all terms and conditions are confirmed by the client.
The following definitions apply in this contract:-
“Content Submission Date” is stated within the booking form.
“Event” means Druid Live 2020. Held between 10:00 – 17:00 on 8th August 2020 and 9th August 2020 at the Metronome, Huntingdon Street, Nottingham, NG1 1AP, United Kingdom.
"Intellectual Property Rights" means patents, copyright and related rights, trade marks, business names and domain names, goodwill and the right to sue for passing off, rights in designs, rights to use and all other intellectual property rights.
“Services” means allowing you to exhibit a stand with a desk, screen, games console and internet access at the Event of the size and specification agreed in writing between you and Druid and providing you with such kit and equipment as is agreed by you and Druid in writing from time to time to enable you to exhibit a live streaming station at the Event.
“you/your" means the customer who purchases Services from Druid under the terms of this contract.
1. The Contract.
A request from you to attend the Event constitutes an offer by you to purchase the Services listed above in accordance with these terms and conditions. Once we have accepted your offer you will receive an email confirming the order is completed at which point a binding contract between us for the provision of the Services will come into effect.
2. Your Obligations:
a. You shall ensure that the terms of your order and any other information you provide to us are complete and accurate;
b. You shall obtain and maintain all necessary licences, Intellectual Property Rights, permissions and consents which may be required for the Services and for you to exhibit at the Event throughout the period for which the Services are to be supplied;
c. You shall comply with all applicable laws, including health and safety laws;
d. You shall respond to Druid before the Content Submission Date for the approval of advertising material you wish to use at the Event;
e. You shall follow Druid’s reasonable instructions at all times in relation to your attendance at the Event;
f. You are responsible for removing all your waste;
g. You are responsible for the safety and appropriateness of all merchandise and material displayed;
h. You shall use the Services to promote live streaming, display products for live streaming and run a live stream from your stand throughout the Event; and
i. You shall not permit or cause any offence to members of the public.
You shall reimburse Druid on written demand for any costs or losses sustained or incurred by Druid arising directly or indirectly from a breach of your obligations and you shall be responsible for ensuring that your employees, agents and sub-contractors comply with the terms of this contract.
Druid shall not be liable for any costs or losses sustained or incurred by you arising directly or indirectly from Druid’s failure or delay to provide the Services as a result of a breach of your obligations. Druid shall have the right to suspend performance of the Services until all of your obligations are complied with.
3. Content submission.
You are responsible for the submission of all material you wish to use at the Event, and in the promotion of the Event, and are required to do so by the Content Submission Date. Failure to submit material by the specified dates will not affect the payment terms set out in clause 6. If you do not supply the necessary material, Druid will not be able to advertise that you are taking part in the Event. You grant Druid a licence to use any of your Intellectual Property Rights in relation to any advertising material you provide to Druid for the purposes of advertising the Event.
4. Intellectual Property Rights.
All Intellectual Property Rights in connection with the Event shall be owned by Druid. You grant Druid a fully paid-up, worldwide, non-exclusive, royalty-free, non-transferable licence to copy and modify any materials provided by you throughout the period of the contract whether for use at the Event or in relation to the advertising thereof. You agree that Druid shall be entitled to use your name and other promotional material in advertising the Event without your prior consent.
Druid grant you a fully paid-up, worldwide, non-exclusive, royalty free, non-transferable licence to copy and use Druid’s logo and name throughout the period of the contract strictly for use at the Event or in advertising your presence at such Event. You shall not use Druid’s name or logo for any other purposes.
You grant Druid a worldwide, non-exclusive, royalty-free non-transferable licence to take photographs of your stand at the Event and any other material you may use at the Event and for Druid to use such photographs in the advertising or other promotion of the Event and any future events held or organised by Druid. You shall ensure that you have all necessary Intellectual Property Rights, permissions and licences to allow Druid to take any such photographs.
You shall pay Druid’s invoices within 30 days of the date of any such invoice. Payment shall be in full and cleared funds to a bank account nominated in writing by Druid, and time for payment shall be of the essence of this contract. If you fail to pay any invoice within 30 days, you shall pay interest on the overdue sum from the due date until payment. The interest will accrue each day at 4% per annum above the Bank of England’s base rate from time to time, but at 4% per annum for any period when that base rate is below 0%. All amounts due under the contract shall be paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law). All payments must be accompanied by a remittance advice or other documentation quoting the invoice number.
The total charges payable for your attendance at the Event are detailed in the booking form and such charges will be invoiced at the following intervals detailed in the booking form
Once your order has been accepted you shall have no right to cancel your attendance at the Event unless otherwise agreed with us.
Without affecting any other right or remedy available, Druid may terminate the contract with immediate effect by giving you three months’ written notice.
Without affecting any other right or remedy available, Druid may terminate the contract immediately on notice if you fail to pay any amount due under this contract when due, commit a material breach of any term of the contract, you become insolvent or take any steps or action in connection with you becoming insolvent or you cease to carry on business.
You may terminate the contract immediately on notice if Druid becomes insolvent, takes any steps or action in connection with becoming insolvent or ceases to carry on business.
On the termination of the contract for any reason you shall immediately pay to Druid any outstanding unpaid invoices and interest in respect of any Services which have been supplied to you, and in respect of Services supplied but for which no invoice has been submitted, Druid shall submit an invoice, which shall be payable by you immediately on receipt. If Druid terminate the contract before the Services have been supplied you will receive a full refund for all amounts paid for Services not yet provided to you save where Druid terminates the contract because of something you have done wrong in which case Druid will charge you reasonable compensation to cover the costs incurred as a result of you breaking the contract.
9. Limitation of Liability.
Nothing in the contract limits any liability which cannot legally be limited, including liability for death or personal injury caused by negligence; fraud or fraudulent misrepresentation; and breach of the terms implied by section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession).
Subject to the above, Druid’s total liability to you shall not exceed the charges payable by you in respect of the Event. Druid’s total liability includes liability in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the contract.
The following types of loss are wholly excluded: loss of profit; loss of sales or business; loss of agreements or contracts; loss of anticipated savings; loss of use or corruption of software, data or information; loss of or damage to goodwill; and indirect or consequential loss.
You shall be responsible for ensuring that you have taken out appropriate insurances for your attendance at the Event including coverage in respect of visitors to the Event attending your stand and using your equipment.
This clause shall survive the termination of the contract.
10. Force Majeure.
Neither party shall be in breach of the contract nor liable for delay in performing, or failure to perform, any of its obligations under the contract if such delay or failure result from events, circumstances or causes beyond its reasonable control.
In order to provide a professional and customised experience Druid will require certain personal details about you and your company. Each party undertakes that it shall not at any time disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of the other party, except as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority.
Neither party shall use the other party's confidential information for any purpose other than to perform its obligations under the contract.
12. Entire agreement.
The contract constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.
Each party acknowledges that in entering into the contract it does not rely on, and shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in the contract. Each party agrees that it shall have no claim for innocent or negligent misrepresentation based on any statement in the contract.
Except as set out in these Conditions, no variation of the contract shall be effective unless it is in writing and signed by the parties (or their authorised representatives).
If any provision or part-provision of the contract is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of the contract.
15. Third party rights.
Unless it expressly states otherwise, the contract does not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of the contract.
16. Governing Law.
The contract, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by, and construed in accordance with the law of England and Wales.